If you are including content in your dissertation not authored or created by you, be sure to consider copyright issues. The University Library can help guide you as you consider these questions. If you have additional questions about copyright and third party content in your dissertation, please contact the University Library.
This obligation is consistent with the long-standing principle that doctoral students share their significant scholarly contributions to advance knowledge. This requirement is fulfilled when you submit your dissertation for publishing through the ProQuest online administration system and the Graduate Division forwards your manuscript to the University Library. Making your work available to be read online immediately in eScholarship or ProQuest has many advantages.
Academic Policies and Requirements for Graduate Students
First, it clearly establishes when your work was created and published, which are powerful resources in preventing or combatting plagiarism. Others will be able to discover your prior publication.
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Second, it can help support your scholarly profile because people can read and begin citing your work. Citation of your dissertation by others can be offered as evidence of research significance in employment reviews. Further, research available through searches on the Internet can promote contacts that are international in scope and interdisciplinary in reach. Occasionally, there are circumstances in which you prefer that your dissertation not be published immediately. Such circumstances may include the disclosure of patentable rights in the work before a patent can be granted, similar disclosures detrimental to the rights of the author, or disclosures of facts about persons, institutions, or locations before professional ethics would permit.
The Dean of the Graduate Division may permit the dissertation to be withheld from full-text publication in eScholarship for a specified and limited period of time. An embargo of up to 2 years can be indicated on the Dissertation Release Form. Once you make a selection regarding an embargo, it may not be changed. Discuss the pros and cons of withholding your dissertation with your faculty committee and departmental advisors. Embargoes beyond the initial 2-year option must be requested pursuant to a petition process using the E mbargo Extension Petition Form.
Extensions are granted at the discretion of the Graduate Division, and are based on substantiated circumstances of the kind indicated above and with the endorsement of and an explanatory letter from the chair of the dissertation committee or, if the dissertation chair is unavailable, the current department chair. If a renewal request is submitted less than three months from when the original embargo is set to expire, the Graduate Division cannot guarantee that the request will be processed and granted in time to preclude your dissertation from being made publicly available.
Changes are normally not allowed after a manuscript has been filed. In exceptional circumstances, changes may be requested by having the chair of your dissertation committee submit a memo to the Associate Dean and sent to Graduate Services: Degrees, Sproul Hall. The memo must describe in detail the specific changes requested and must justify the reason for the request. Such requests will not be approved for typographical errors, acknowledgements, or other minor revisions.
It is your responsibility to ensure that your manuscript is in its final form before submitting.
Thesis & Dissertation - Graduate School | University of South Carolina
If such a request is approved, the changes must be made prior to the official awarding of the degree. Once your degree has been awarded, you may not make changes to the manuscript. After your dissertation is accepted by Graduate Services: Degrees, it is held here until the official awarding of the degree by the Academic Senate has occurred. This occurs approximately two months after the end of the term. After the degree has officially been awarded, the manuscripts transmitted to the University Library and to ProQuest Dissertations Publishing.
Your degree will be posted to your transcript approximately 10 weeks after the conferral date of your degree. Your diploma will be available from the Office of the Registrar approximately 4 months after the conferral date of your degree. You can obtain your diploma in person at the Office of the Registrar, Sproul Hall, or submit a form and pay the current mailing fees to have it mailed to you. Unclaimed diplomas are retained for a period of five 5 years only, after which they are destroyed.
File Your Thesis or Dissertation
In May, , the Graduate Council established new guidelines for the inclusion of mixed media content in dissertations. It was considered crucial that the guidelines allow dissertations to remain as accessible as possible and for the longest period possible while balancing the extraordinary academic potential of these new technologies.
The dissertation has three components: a core thesis, essential supporting material, and non-essential supplementary material. Core Thesis. The core thesis must be a self-contained, narrative description of the argument, methods, and evidence used in the dissertation project. Despite the ability to present evidence more directly and with greater sophistication using mixed media, the core thesis must provide an accessible textual description of the whole project.
The core thesis must stand alone and be printable on paper, meeting the formatting requirements described in this document. The electronic version of the thesis must be provided in the most stable and universal format available — currently Portable Document Format PDF for textual materials.
These files may also include embedded visual images in TIFF. Essential Supporting Material. Essential supporting material is defined as mixed media content that cannot be integrated into the core thesis, i. Your faculty committee is responsible for deciding whether this material is essential to the thesis. Supporting material is essential if it is necessary for the actual argument of the thesis, and cannot be integrated into a traditional textual narrative. Non-essential Supplementary Material. Supplementary material includes any supporting content that is useful for understanding the thesis, but is not essential to the argument.
This might include, for example, electronic files of the works analyzed in the dissertation films, musical works, etc. Supplementary material is to be submitted in the most stable and most accessible format, depending on the relative importance of the material see below. ProQuest and the Library will require any necessary 3rd party software licenses and reprint permission letters for any copyrighted materials included in these electronic files. The following is a list of file formats in descending order of stability and accessibility. This list is provisional, and will be updated as technologies change.
Faculty and students should refer to the Graduate Division website for current information on formats and risk categories. With this option, you can file any time before the summer deadline. As long as you were registered in the spring, and have not used filing fee before, you will be allowed to file during the summer without additional fees or applications. Q2: If I chose that option, does it matter which session I register in during the summer session? A2: No. You can register for any of the sessions at least 1. The deadline will always be the last day of the last session.
A3: Yes. If you file before the end of the summer sessions, you will receive a summer degree. A1: No. The formatting guidelines can be changed from time to time, so you should always consult the most current guidelines available on our website.
This question is most frequently asked in regard to the issue of double vs. Q2: I want to make sure that my dissertation follows the formatting rules. You can upload your dissertation as soon as it is in its final form. If any changes are necessary, you will be given the opportunity to make them without penalties. You are also always welcome to bring sample pages into the Graduate Degrees Office at Sproul Hall to have a staff member look over your manuscript.
A3: No. Regular printer paper is fine for the signature page, as long as it follows the specified format. A1: Your manuscript will be uploaded to the ProQuest website, which can obviously be done from anywhere there is an internet connection. You will also need to submit the remaining documents signature page, surveys, and release form. Most students who are unable to bring these to our office in person will have a friend or colleague drop them off instead.
Barring that, it is acceptable to mail your documents to our office. However, it would be prudent to use a trackable courier service like FedEx, DHL, etc as regular mail may be unreliable. Extensions will not be granted for transit delays. Q3: I read something about needing to allow 4 days to review my dissertation.
So what is the actual deadline? A3: Two things must happen before the end of the business day on the stated deadline: 1 you must have uploaded your dissertation to the ProQuest website and 2 you must have submitted the remaining forms to the Graduate Degrees Office at Sproul Hall. Though it is not recommended, you can do both of these things on the very last day.
A4: As you might expect, the Degrees Office receives hundreds of dissertations near the end of the term in fact, half of all dissertations are submitted during the final week. The objectives of DIA are to help USC schools and programs increase diversity, build new pathways to attract highly qualified underrepresented students to USC graduate programs and to support graduate students as they progress toward their professional goals.
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